Point of Sale RFPs Update April 2022

Examples of recent RFPs for POS systems

Combined Synopsis/Solicitation
Solicitation Number: N6809422R6009
Purchase Description: POINT OF SALE SYSTEM
This is a Combined Synopsis/Solicitation for the purchase of Commercial Items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. This solicitation will be posted to the Federal Business Opportunities (FBO) web-site as a “100% Total Small Business Set-Aside”.

Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment, such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions. The units shall be compliant with the Food and Drug Administration (FDA) requirements to market and deliver medical products for use in the United States of America, even should delivery be requested outside of the United States. The claims
made for the product shall comply with the regulations of the FDA, with respect to products for marketing and delivery of a medical product for use in the United States of America, even should delivery be requested outside of the United States. The unit shall be installed in compliance with Occupational Safety and Health Administration (OSHA) regulations/requirements. The Navy Hospital Camp Pendleton (NHCP), Material Management Department, Contracting Division is issuing this combined synopsis/solicitation, reference solicitation number N6809422R6009, as a Request for Quote (RFQ) using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is, “334118”, with a small business standard of “1000”

Solicitation Number: RFP-22-12618-TP – Point of Sale System for Various County-Owned Venues
January 30, 2022
Dear Potential Proposer:
Osceola County Government, an Equal Employment Opportunity (EEO) employer, does hereby announce that it is accepting written proposals from all qualified firms or individuals interested in providing the services generally described herein and as specified in the “Scope of Services” of this Request for Proposals (RFP) document. The successful proposer(s) must demonstrate by their qualifications, experience, availability, approach, and work plan that he/she will best serve the overall needs of Osceola County.

Request for RFP (RFP22-008)
Madison Area Technical College District, 1701 Wright Street, Madison, WI 53704 is requesting proposals in the Purchasing Office for the items or services stated in accordance with the specifications and conditions as detailed. Madison Area Technical College is one of the 16 districts of the Wisconsin Technical College System (WTCS) in the State of Wisconsin. The District’s technical name is Madison Area Technical College District. It generally ranks as the second largest district in the state in terms of enrollment and other Indicators which are traditionally used to compare WTCS districts. The College is governed by a nine member Board which is appointed by the county chairpersons of the boards of supervisors of the counties which make up the District. The District is located in south central Wisconsin encompassing the counties of Columbia, Dane, Jefferson, Marquette and Sauk; and portions of Adams, Dodge, Green, Iowa, Juneau, Richland and Rock counties. The District covers approximately 4,300 square miles and has an unduplicated headcount enrollment of approximately 35,000 students. The main campus is located in Madison, Wisconsin. The District also has branch campuses at Fort Atkinson, Portage, Reedsburg and Watertown. In addition there are educational centers in South Madison, West Madison and on Commercial Avenue which is on the east side of Madison and the main campus, Truax Campus, is located on Wright Street near Madison’s Truax Airport.

Ontario Canada

The purpose of this RFP is to select a replacement / upgraded point-of-sale solution.
Background TO Live is one of Canada’s largest multi-arts organizations, operating three iconic venues: Meridian Hall, the St. Lawrence Centre for the Arts and Meridian Arts Centre. TO Live is looking to upgrade/replace its aging point-of-sale system (software and hardware)

Johnson County Kansas

The intent of the phase one (1) Request for Information (RFI) is to search for qualified point of sale software vendors that has the internal controls, systems and processes related to security and availability to protect systems and data, and who are interested in being considered in the pool of qualified vendors to receive any subsequent phase two (2) RFP documents (if issued). Selected vendors may be requested to supply written information and to participate in a demonstration of their products. Vendors must be prepared to demonstrate and answer questions from the Johnson County Park and Recreation District (JCPRD) staff. Responses to this RFI will ensure that your products and services are not excluded from consideration.

RFP 22-019
Richland School District Two
124 Risdon Way
Columbia, SC 29223


Poway School Point-of-Sale RFP

Poway Unified School District (PUSD) is seeking responses for a preferred provider of software and implementation services to include a point-to-point full-featured Web-Based Point-Of-Sales (POS) System. The proposed integrated software (hereinafter referred to as “the proposed software”) and corresponding services that may commence as a result of this RFP, will utilize the latest standards, design, and technologies to provide PUSD with, at a minimum, the following:

All-in-one Point of Sales (POS) system. SAAS model is preferred.
Ease of setup and use out of the box.
Easy-to-use sign off/on process.
Conduct regular transactions and accept multiple forms of payment.
Safeguard customer’s data with the latest in security technology including data tokenization and encryption.
Compatibility with different merchant services should PUSD decide to stay with the current merchant provider is preferred.
No credit card or customer information is stored on the devices or displayed on receipt
24/7 Customer Service via phone and/or email
Capability to export reports to an Excel spreadsheet
PCI compatible Network fail safe (keep entering cash sales information at the register while network is down)
Wi-Fi /IP mobile connectivity options
Barcode system
Provide powerful tools and advanced reporting capabilities for centralized and remote management of the POS system.
Use industry standard, non-proprietary equipment, including PC or tablet
Supports multiple user networking.
Provide user login IDs and passwords for users to uniquely authenticate themselves
Provide different levels of user roles and access
Have adequate security controls for user access
Support and incorporate a mix of operational and financial data
Provide robust reporting tools and features, including variance reports that offer real-time and historical data
The proposed software must be a web-based Point-Of-Sales System that can effectively provide the above mentioned capabilities and services in a user-friendly and flexible manner for Participants and their Authorized Users.

Significantly reduce the amount of cash and check collection by adding the ability to take credit and debit payments on site and/or online
Ability to create and track fines, fees, donations and charges by individual school, student and/or sub categories. Examples of collections and sub categories include library fines and fees, Associated Student Body (ASB) activity cards, teacher/class lab materials, teacher/class field trip educational opportunities, textbook fees, dances, theatre productions and fundraisers, club fees, registrations and dues, uniforms, student store operations, lunch and other food services, yearbook/annual, fingerprinting, archives, transcript purchases and donations, and employee COBRA contributions
Ability to apply all payments to correct students and accounts
Reduce the amount of administrative and reconciliation effort needed to manage cash and check collection
Reduce vulnerability to fraud and theft
Provide the ability to report on and display transactions by student, account, school, as well as create a one-stop location for parents and students to log in and see all transactions

Nice list of requirements

Software must meet the following requirements:

 Cloud based or SAAS model preferred
 Integrated credit card processing/authorization
 Support Multiple Tenders (Cash, Visa, Discover, Money Order, Check, Store Credit, Gift Certificate, etc.)
 Allow user definable tenders
 Allow split tender capability on invoice
 Search for items by SKU
 Search for items by model
 Search for items by description
 Display item availability/stock level
 Display item order date
 Display item description
 Display serial numbers
 Display item picture
 Scan bar codes at POS
 Issue discounts and change prices by line item or entire invoice
 Issue store credits
 Issue discounts and change prices by a certain percent or dollar amount
 Issue discounts by redemption items (coupons, rebates, etc.)
 Track multiple promotions
 Flag or display a message when discount is below cost
 Require management review when price is below cost
 Override automated discount (with appropriate user rights)
 Specify sales person
 Specify more than one sales person
 Issue a refund at the POS
 Print cash receipts
 Customize receipts and invoices by adding a logo
 Record lost sales from POS
 User definable keyboard shortcuts (Does not require mouse)
 Allows sale voids

2.Inventory Management
 Store and view item number information
 Store and view description information
 Allow user defined fields for each item
 Store and view a bar code number
 Assign and view a category for each item
 Track items by serial number if applicable
 Allows multiple serial numbers per item
 Search for inventory items by product line, item number, serial number, and description
 Automatically compute min-max inventory level based on sales history
 View usage history for each item
 Unlimited associated items or aliases
 Track offline inventory (items not for sale
 Manual update of inventory quantities with proper approval
 Allocation of inventory at time of sales
 Audit trail of inventory adjustments for reporting
 Inventory reporting

 Assign a different price level at the POS (Senior price, school discount, etc.)
 Assign, calculate and display sales tax based on predefined tax schedules
 Create price tables/matrixes that allow multiple pricing level
 Assign price levels based on customer type, department, category, price range, or region Set prices based on a pre-defined profit margin (Calculate price based on cost and margin) Allow mark down or discount merchandise with proper approval Audit trail of mark down, discount, and any other price adjustments for reporting

 Require management approval for the cashier to enter opening or closing amount
 Require management approval for cashier to change price at POS
 Allow item cost display at POS
 Require management approval for cashier to cash out at the closing
 Require management approval for manual discount
 Require management approval for sale voids
5.Sales Reports
 Sales totals by specified time of day, week, month or year
 Sales totals for each department, category, manufacturer or supplier
 Sales total by end-user/customer (i.e. student number)
 Sales by school grade levels
 Sales totals for each rep or cashier
 Number of items sold by time of day, week, month or year
 Number of items sold for each category
 Number of items sold based on top seller
 Number of items sold based on lowest seller
 Income statement report

6.Inventory Reports
 On hand inventory valuation reporting by item number, product line, category, and description
 Inactive, excess or obsolete inventory repo
 Fast and Slow moving inventory report
 Inventory transactions by item number, transaction type, category, or description
 Inventory status by item number, SKU, and serial number
 Serial number/SKU list
 Inventory turnover

7. Backup and Disaster Recovery

8. Custom Fields

9. Hardware
 Wireless and wired Credit Card Terminal with the following capabilities:
o Takes EMV, Magstripe and NFC/Contactless payments
o Dial and Ethernet connection
o Large Memory Capacity
o PCI PTS 2.x and 3.x certified with SRED and Open protocol modules
o Long battery life (Wireless)
o Built-in thermal printer (wireless)
o WiFi, Ethernet and 3G cellular technology (Wireless)
 Optional –
o Bar code scanner minimally capable of supporting Code 128, UPC-A, UPC-E, EAN-13 and EAN-
8, ITF-14, and Code 39.
o Cash drawer controlled by the POS application
o Change dispenser
o Signature capture pad
o Touch screen monitor
o Receipt printer
o Portable data terminal (PDT) for physical counting
E-Commerce/website integration
Requires to use the software vendors shopping cart
Website orders created and posted in the POS system instantly
Website orders created and posted with an automatic polling system
Website order notification
Inventory relieved upon online order fulfillment
Allows selection of products to be displayed on the website directly from the inventory module
Real-time stock availability updates on the website
Stock availability updates with an automatic polling system
Automatic customer email notification for back orders, stock availability and shipping information

PUSD reserves the right to modify the scope of services at any time before execution of a contract to add,
delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interest of

CA RFP-2022-07-POS-System-final

September 2020 POS Credit Card Reader RFPs

POS RFP ImageHere is what we have seen for September 2020 for projects and bids for POS aka Point-Of-Sale.


  • Credit Card contract results (15 or so active)
  • Airport kiosks POS device replacement
  • Allen ISD POS project
  • Campus Bookstore POS
  • Golden Valley MN POS upgrade budget not
  • Chittenden Solid Waste POS upgrade
  • Sacramento Point-of-Sale

Contract Holders


New POS RFP Long Beach

Long Beach Transit (LBT) is seeking proposals


Long Beach Transit (LBT) is seeking proposals from qualified firms for a long-term Point of Sale
(“POS”) System to support transit fare product sales at LBT’s Transit and Visitor Information
Center as well as at off-site temporary sales locations.

LBT is a public transportation company providing bus, water taxi, paratransit and charter
services to Long Beach and the 13 surrounding cities. With over 23 million annual boarding
customers and a service area covering over 100 square miles, LBT is one of the largest public
transportation providers in the region.

LBT currently conducts fare product sales at the Transit and Visitor Information Center using
multiple hardware and software systems, including:
1) The primary POS software;
2) Credit/debit card transaction software;
3) Staff workstations; and
4) Separate hardware devices required to conduct transactions for LA Metro Transit Access
Pass (TAP) sales.
The current LBT fare products sold at the Transit and Visitor Information center include transit
passes that are loaded on the TAP smart card platform, multi-ride coupons, and group sales. In
addition, the center offers regional fare products and products from third-party transit providers.
The scope of this procurement is to replace the existing POS software to provide an integrated
POS solution for LBT.
The successful contractor (the “Contractor”) will provide all labor, equipment, tools, materials,
supplies and services required to provide a POS solution that supports LBT’s current and future
sales processes.
The POS solution will support LBT staff’s daily fare sales processes, providing an intuitive user
interface and experience. This solution will also support sales and inventory control for the full
range of fare products sold at the Transit and Visitor Information Center. Additionally, the
solution will support sales through a portable device for use at offsite locations.
Contractor services will include:

Project management;
System supply;
Installation and configuration;
Testing & commissioning;
Warranty; and
Support and maintenance.
Long Beach Transit

New POS RFPs – Sacramento, North Dakota, Manitoba, UK


The City of Sacramento (“City” or “Sacramento”), Department of Finance and Information Technology
Department, seek proposals for the purchase, installation and maintenance of an in-person Point of Sale
(POS) Cashiering System from firms who have demonstrated success in enterprise environments with
diverse cashiering needs. Respondents to this RFP must have experience delivering high-volume, multi-
location cashiering systems as described in this document and its attachments.
The POS System is being procured for citywide use. This system will collect payments related to multiple
Department operations and send those payments to the City’s financial system and integrate with other
systems used by City Departments.
The Scope of Work is set forth in detail in Section 3 of this RFP.


North Dakota

A. Base Bid
(1) Seventy-Eight (78) Point-of-Sale units and the accompanying hardware and
software for the FARGODOME Concessions operation.


Manitoba RFI

The objective of this Request For Information (“RFI”) is to collect information about what is
currently available in the marketplace that could meet the good or service requirements of the
Province for a Point of Sales Solution as described in this document. Appendix A includes
specific questions and subjects that Vendors are requested to respond to. Following review of the
Responses to this RFI, the Province is not obligated to conduct any procurement process.
Information gathered through this RFI will assist the Province in determining the requirements
and provisions, scope of work and approach in the development of a procurement process.
This RFI is not a competitive bid process and will not result in a contract award.


University of Kentucky

The University of Kentucky (UK) is seeking information to Implement a Point of Sale (POS) retail
software system that will be utilized for revenue capture of non-billable medical services that are not
able to be billed through the standard medical billing which has resulted in custom charging technical
and operational workflows. These services include but are not limited to retail sale of cosmetic products,
hearing aids, and integrative medicine services. This POS software functionality is not available in most
standard medical billing software and is not part of the future integrated system functionality.
The University issued an RFP previously for a POS in February 2020. Any offerors that responded to that
RFP are not required to respond to this one in order to be considered but may do so at their option. The
RFP Committee members would like a larger selection of responses to make a well-formed decision on a
contracted vendor.

Jackson POS RFP

Advertisement for Jackson POS

3142 POS RFP

above bid will be received by the Board of Trustees of the Jackson Public School District, in the Business Office, 662 South President Street, Jackson, Mississippi, until 10:00 A.M. (Local Prevailing Time) July 10, 2020, at which time the process begins electronically.

The Board of Trustees reserves the right to reject any and all bids, to waive informalities, and to withhold the acceptance of any bid if approved for forty-five calendar days from the date bid opening ends.

Unpriced Specification responses must be submitted for this bid event. Specifications are due no later than (12:00 p.m., June 30, 2020) local time to be the given the opportunity to participate.

Vendors submitting acceptable specification responses will be invited to participate in the process at www.centralbidding.com on July 10, 2020 beginning at 10:00 a.m. local time.

Vendors must be registered  in order to participate.

For any questions concerning the process or how to register, please contact Central Bidding at 225-810-4814. Clarion-Ledger June 16, 2020 and June 23, 2020 Jackson Advocate June 18, 2020 and June 25, 2020 Mississippi Link June 18, 2020 and June 25, 2020

POS RFP Target Center




  1. INVITATION: It is the intention of the City to solicit proposals for a Target Center Point of Sale system (herein referred to as POS) technology partner to design, provide, install, configure, and start up a comprehensive POS to seamlessly integrate with existing systems and technology at Target Center.

The City of Minneapolis (hereinafter referred to as the City) makes this Request for Proposals (hereinafter referred to as the RFP) in order to select a qualified Technology Company (hereinafter referred to as the Service Provider) for providing POS technology partner services (hereinafter called the Project) for a contract term of 5 years. The Project is generally described in the “Scope of Services” (Attachment C), contained within this RFP, including descriptions of roles, responsibilities and relationship of the Service Provider, City, and other parties involved in the Project.

  1. PROPOSAL DUE DATE and LOCATION: All proposals must now be submitted electronically through the eSupplier Portal. If you are already a City Supplier you should have received an email containing your eSupplier User ID and Password. If you do not remember your password, click on the “Forgot Password” tile to enter your User ID and a new password will be emailed to you. If you are not already a city supplier, click on the eSupplier link below and then click on the “Bidder Registration” tile to register. If you need further assistance with eSupplier, please send an email to undisclosed

Submittal must be made by June 24, 2020, at 4:00 pm CDT. 

NOTE:  Late Proposals will not be accepted.

  1. SCHEDULE: The following is a listing of key Proposal and Project milestones and duration:

RFP Release

June 2, 2020

Questions on RFP Due by

4:00 PM CDT on June 10, 2020

Responses to Questions posted by

4:00 PM CDT on June 17, 2020

Proposals due by

4:00 PM CDT on June 24, 2020

Estimated Service Provider selection

July 17, 2020

Estimated services start date

August 3, 2020

Estimated services end date

August 2, 2021

Duration of contract (not to exceed 5 years)

1 year

It is the intent of this document to outline a general description of the Project, the extent of services required, and the relationship of this Project to other work, and the agencies or other parties that will interact with the Service Provider. The contents of this document are considered representative of the Project as a whole but are by no means conclusive.

The potential Service Provider should have the platform and capability to address Target Center’s current needs as well as for future fundamental and technological growth within Food and Beverage (F&B). The selected Service Provider will be tasked with providing a versatile technology solution that has all-inclusive capabilities across each component of a first-class F&B operation including front-of-house hardware and software [e.g. transaction speed, reliability (online and offline mode), payment type flexibility], back-of-house hardware and software [e.g. database infrastructure, reporting capabilities] and integration with industry standard providers of ticketing systems, mobile apps, loyalty programs, digital menu boards, etc.

Core focus for Target Center is creating an omni-channel experience for the fans. The Service Provider must demonstrate a solution that seamlessly integrates with exclusive season ticket holder discount program (outlined below) and mobile platform with VenueNext to deliver that omni-channel experience.

Timberwolves/Lynx Wallet, Team Mobile Platform & Season Ticket Member Discount Program

The wallet is a feature within the team app that allows any fan the ability to pay for their food & beverage and retail purchases with their mobile phone. Forms of payment include a loyalty currency called ‘Court Cash’ which is issued by the team or fans can use a credit card stored within the team app wallet. POS must be able to:

  • accept app wallet payments via QR code scanning or rich checkout.
  • recognize when a fan is designated in the wallet as a member, half season member, and other segments to be determined in order to offer these groups the specific discount associated with their respective segment.
  • redeem from the wallet one-time coupons for designated items or for a one-time discount.
  • accept mobile orders for a choice of either pick-up or delivery.

The Service Provider must define and provide a POS solution that includes mobile, kiosk, and cash-free platform solutions to deliver on aforementioned omni-channel experience.

In turn, we ask you, our potential partners, to be as comprehensive and transparent as possible in filling out the RFP, both in regard to capabilities as well as pricing.


Desired Future State: The City is looking to engage with a Service Provider who can offer a comprehensive and best-in-class POS solution for both front-of-house and back-of-house operations. The scope will cover F&B operations emphasizing POS adaptability, enabling the City to pursue and integrate future advanced POS system features, leverage real-time data to increase revenues, and enhance the overall fan experience.

The City desires and intends to enable the selected Service Provider to deliver F&B operations inclusive of integrations to specific loyalty and ticketing platforms, digital menu boards and mobile applications. Across each aspect of the front-of-house and back-of-house operations, the partner will have best-in-class technology with robust capabilities while having an intuitive interface and the flexibility to solve order placement and distribution challenges that may exist within a venue with a relatively small footprint.

Please provide a complete RFP response that describes your company’s capabilities in each of the following areas:


  • Point of Sales Form Factors

    • Concessions Terminals. (All-in-one) – for Fixed Stands and Portable Stands

    • Restaurant & Bar Premium / Club Terminals

    • Kiosks – (i.e., Self-Service Kiosks, Suite Tablets).

    • Kitchen Display System (KDS) – Customer-facing and Back-of-house

    • Handhelds – In-Seat ordering & Hawking

    • In-App Mobile Ordering – for Customer Pick-Up

    • In-App Mobile Ordering – for In-Seat Delivery

    • In-App Mobile Ordering – for ‘Quick’ Delivery (i.e., Reverse Hawking)

POS PCI Audit -Pasco County

Payment Card Industry Audit. It is the intent of this solicitation to contract with a Professional Consultant to preform audits for payment card industry data security standards, as per specifications.

1.1 The Information Technology Department is requesting services from a Professional Consultant (Consultant) to preform audits related for Payment Card Industry (PCI) Data Security Standards (DSS).

2.1 All PCI compliance services shall be performed by a Qualified Security Assessor (QSA).
2.2 The Consultant shall provide PCI DSS self-assessment questionnaire trainings, support, and reviews for merchants and service providers.
2.3 The Consultant shall provide PCI DSS advisory services for merchants and service providers.
2.4 The Consultant shall provide PCI DSS gap analysis for merchants and service providers.
2.5 The Consultant shall provide PCI DSS onsite audits resulting in a report on compliance for merchants and service providers.
2.6 The Consultant shall provide PCI DSS remediation advisory services for merchants and service providers.
2.7 The Consultant shall provide security policy review as it relates to PCI DSS compliance.
2.8 The Consultant shall provide merchant and service provider risk assessment advisory services.
2.9 The Consultant shall provide Point-to-Point Encryption (P2PE) gap analysis.
2.10 The Consultant shall provide P2PE implementation advisory services.
2.11 The Consultant shall provide consulting and advisory services for the development and implementation of PCI environments, applications, and services.
2.12 The Consultant shall provide any other QSA services necessary to conform to PCI standards that are not specifically mentioned.
2.13 The Consultant shall perform onsite visits to visually inspect the credit card terminals.
2.14 The Consultant shall provide training and assist in completing Pasco County’s Self-Assessment Questionnaire (SAQs).
2.15 The Consultant shall provide Pasco County with an Attestation of Compliance (AOC).
2.16 AOC shall be completed no later than 8/28/2020.
2.16.1 If the Consultant cannot provide the AOC by the time listed in these specifications, they must contact the Pasco County Representative (PCR).
2.17 All travel expenses must be included in the total cost of their proposal.

Broadcast Date 4/13/2020 7:00 PM
Question End Date
Due Date 4/28/2020 1:00 PM